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The Prompts screen is where your workspace decides which questions it is measured on. Every question here is asked again on the AI engines each day, and whether your brand was named gets recorded. Every number on Visibility, Mentions and Citation traces back to this list.
  1. Version 1 · Import · Download CSV · AI Agent — the header actions, grouped together: the version chip, CSV upload, CSV download, and the AI chat panel.
  2. Unbranded / Branded — switches which prompts an expanded topic shows.
  3. Topics · Mention rate · Top Brands · Intent — the table header: topic name, mention rate, brands the AI named most, and the buying-stage type.

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What’s on the screen

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What a prompt panel is

Your prompt panel is the whole list of questions in this workspace. It has two levels.
  • Topic — a group of related questions. The names in the Topics column are topics.
  • Prompt — one actual question sent to the AI engines. Click a topic row to expand it and see its prompts.
Above topics sits a looser topic group; its filter and header rows only appear if your workspace uses groups. The number in brackets after the title is prompts used against your plan limit. Prompts (12/500) means you can have 500 and are using 12. Plans without a cap read Unlimited.

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The filter row

Search by topic name or question wording. Next to it: the Unbranded (no brand name) / Branded (names brands) switch, Prompt scope, Priority, and — depending on your workspace — Group, Product and Language. On the right are the current counts (9 Topics, 500 Prompts) and two icons: the pencil is Edit Topic Groups and the plus is New topic group.

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Inside an expanded topic

  1. Mention rate — the share of this topic’s AI answers that named your brand.
  2. Top Brands — icons for the brands the AI named most often in this topic.
Each prompt row carries a number, the question itself, and:
  • Mentioned Engines — one icon per engine your plan measures. A coloured icon means your brand was named in that engine’s latest answer; a dim one means it was measured but you weren’t named.
  • Mentioned Brands — up to five brand icons from the answers. Hover for the name and how often it appeared. If there are none, you see No mentions.
  • Scope — Broad, Specific or Niche.
  • A New badge if the prompt has never been measured yet.
Click the question text to read the answers each engine actually gave.

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Reading the badges

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The star

The star beside a topic name or a prompt marks it as something to handle first. Topics and prompts are starred independently, and the Priority filter’s Marked option shows only what you starred. It is a note to your team, nothing more.

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Topic detail

Click a topic name and a detail panel slides in from the right.
You also get Seed keywords and Mapped products, each with its own mention rate and sentiment.

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Reading the numbers

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How to edit

1

Edit wording in place

Expand a topic, hover a prompt and click the pencil. The text becomes editable right there. Enter saves, Esc cancels.On a versioned panel you’ll see Edit staged for the next panel version. The edit goes into a draft and applies when you save a version. Until then measurement continues on the old wording, so your data doesn’t break in the middle.
2

Add or delete

Expand a topic and use + New Prompt at the bottom to type a new question. To remove one, hover the prompt, click the red bin and confirm Delete prompt?.Adds and deletes are live immediately — they are not staged. The next measurement includes the new question, and the deleted one stops being measured.
3

Organise topics and groups

The plus icon opens New topic group: pick a product and language, type a Topic Name, then press Create Topic Group. To rename, click the pencil beside a name and press Enter. To delete several at once, use the pencil icon to enter selection mode, tick the rows and press Delete.
4

Record it as a version

When you’ve finished editing wording, click the Version N chip in the header and press Save version. Only then does measurement switch to your new wording.
Wording edits are staged whichever route you use — in place on the screen, CSV upload, or the AI Agent — and apply when you save a version. Adding and deleting prompts, on the other hand, takes effect straight away.

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Versions

Clicking the Version N chip opens the Prompt version history panel on the right and switches the table behind it to a read-only view of that version, headed Viewing Version 1. What a version freezes is the exact prompt wording and panel membership at the moment you saved. Visibility, Mentions, Citation and Overview all have a Version picker, so you can read a chart against one frozen question set. That’s what stops a big panel rewrite from showing up as a fake trend. The Pending changes card at the top shows what is outstanding.
  • 4 prompts added, 1 removed — additions and deletions, labelled Already applied to the live panel. They only need recording.
  • 7 prompt edits — wording changes, with the rule Applied to the live panel only when you save a version.
  • Discard — throws away the staged wording edits.
  • Save version — saves the current state as a new version.
Saving takes a moment — large panels up to a minute — so keep the window open. Below the card, the Versions timeline lists v1, v2 and so on with a change summary and save date. Click a row to look at that version; looking never changes anything. Back to list returns you to the live, editable table.

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Bulk changes with CSV

Use CSV when you’re adding dozens of prompts at once or rebuilding the panel.
  • Download CSV — exports the whole panel with all 16 columns, so it round-trips cleanly.
  • Import — uploads your edited file. It is checked first and shown as a preview, so nothing is saved until you confirm. You choose between Add and Replace.
Replace deletes every existing prompt that is missing from your file. Make sure the file contains every prompt you want to keep.
The full procedure, column rules and what to do when an upload is rejected are in Editing prompts.

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Handing it to the AI Agent

AI Agent in the header opens the Prompt Agent chat on the right. Say what you want in plain language — “add five questions about pricing to this group”, for example. Anything that changes data appears first as a Needs approval card: the prompts it wants to create, a before-and-after box for each edit, or the items to be deleted in red. Nothing happens until you press Approve, and Edit lets you rewrite the proposed wording first. It can’t save a version, run a CSV import, or change your plan limit.

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How often prompts are measured

Your whole panel is re-measured once a day, at your workspace’s scheduled hour. Each prompt goes to every engine your plan covers. The engine icons on each prompt row show which ones that is.

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FAQ

On a versioned panel, wording edits are staged. Measurement keeps using the old wording until you save a version. The N to save badge on the header chip is the reminder.
No. It leaves the panel and stops being measured. Past versions that contained it stay viewable, and past answers stay attached to those versions.
Not mentioned means the topic has never been measured. 0% means it was measured and your brand didn’t come up. A real 0% shows the bar.
No. Every create, update and delete arrives as an approval card you have to press Approve on, and you can edit the wording first.
You’ve probably hit your plan cap. Check the Prompts (12/500) count next to the title. Over the cap, manual adds are refused and extra CSV rows are skipped.
The system works it out from the question text against your brand names and their variants, and re-derives it when you save a version.

Editing prompts

The CSV procedure, column rules, and rejection fixes

Visibility

What this panel’s measurements add up to

Mentions

Which answers named you, and how

Citation

The sources the AI leaned on